Copyright & Licensing

1. Purpose and Scope

This Copyright & Licensing Policy applies to all articles, papers, abstracts, proceedings content, supplementary files, and related scholarly materials published by AcademicProceeding.org unless a different agreement is explicitly stated for a particular publication, special issue, sponsor arrangement, or third-party content item.

The policy is designed to ensure clarity for authors, readers, libraries, repositories, indexing services, and other users regarding ownership, permissions, distribution, preservation, and lawful reuse of published content.

2. Copyright Ownership

Authors normally retain the copyright in their work. By submitting and publishing with AcademicProceeding.org, authors grant the publisher a non-exclusive, worldwide, perpetual license to publish, reproduce, distribute, display, communicate, archive, index, preserve, and promote the work as part of the scholarly record.

This model allows authors to remain the copyright holders while enabling the publisher to manage publication, hosting, metadata distribution, DOI registration, archiving, discoverability, and long-term access across scholarly platforms and repositories.

3. Publishing Agreement

Prior to publication, the corresponding author may be required to confirm a publishing agreement on behalf of all co-authors. This agreement records the rights retained by the authors and the rights granted to the publisher for publication and dissemination.

By completing submission and publication formalities, authors confirm that:

• They have the authority to submit the work for publication
• All listed co-authors have approved the submission and publication
• The work does not knowingly infringe third-party copyright or proprietary rights
• All permissions needed for included third-party content have been obtained
• The publisher may disseminate the work in print, online, and archival formats

4. Licensing Model

AcademicProceeding.org supports transparent article-level licensing. The specific license applied to each article will be clearly displayed on the article landing page, within the article metadata, and, where applicable, inside the PDF or full-text display.

Unless otherwise stated, open-access articles are intended to be published under a standardized Creative Commons license to enable lawful sharing and reuse while preserving proper credit to the author(s).

5. Default Open-Access License

Unless a different license is specified for a journal, conference, sponsor requirement, or publication arrangement, AcademicProceeding.org may publish open-access content under the Creative Commons Attribution 4.0 International (CC BY 4.0) license.

Under CC BY 4.0, users may copy, distribute, transmit, adapt, and build upon the material, including for commercial purposes, provided that appropriate credit is given to the original author(s) and source, a link to the license is provided, and any modifications are clearly indicated.

Where an alternative Creative Commons license is used for a specific publication, funder requirement, or special case, that license will govern reuse of the article.

6. Author Rights

Authors retain broad rights over their published work, subject to the applicable publishing agreement and article license. These rights normally include the right to:

• Share the article link and published version through academic and professional channels
• Reuse parts of the work in future books, chapters, lectures, theses, presentations, or research outputs
• Deposit the article in institutional, funder, or subject repositories, subject to any stated conditions
• Use the article in teaching, coursework, conference presentations, and scholarly communications
• Circulate the article among colleagues and academic collaborators
• Include the work in academic portfolios, institutional profiles, and personal websites

Authors are expected to preserve proper citation to the original publication and to respect the exact licensing conditions attached to the Version of Record.

7. Publisher Rights

AcademicProceeding.org retains the right to:

• Publish and distribute the article globally in digital and, where applicable, print formats
• Identify itself as the original publisher of the Version of Record
• Register and maintain DOI and metadata records
• Index, archive, preserve, and disseminate the work through databases and repositories
• Promote the article through academic, scholarly, and digital communication channels
• Maintain, protect, and preserve the integrity of the published record
• Apply post-publication updates, notices, or corrections in line with editorial policy

8. User Rights and Reuse

Readers and other users may access, download, read, cite, share, and reuse published content in accordance with the license assigned to the article.

• All reuse must comply with the specific license shown on the article page
• Appropriate attribution to the original author(s) and source is always required
• Users must indicate whether any changes, adaptations, or modifications have been made
• Where a more restrictive license applies, users must comply with those additional conditions

Users should always consult the exact article-level license before reusing content for republication, commercial distribution, derivative works, educational packs, translations, or platform redistribution.

9. Attribution Requirements

Any reuse of published material must include appropriate acknowledgment of the original source. Proper attribution should normally include:

• Author name(s)
• Article title
• Proceedings title or publication name
• Publisher name
• DOI or persistent URL
• The applicable license name and, where possible, a link to that license
• A clear note if changes or adaptations were made

Proper attribution protects academic credit, supports discoverability, and ensures transparency in the reuse of scholarly content.

10. Third-Party Material

Articles may contain third-party content, including figures, tables, photographs, illustrations, datasets, screenshots, maps, questionnaires, or other materials for which the authors do not own copyright.

Authors are responsible for ensuring that they have obtained all permissions necessary to include such material in their submission and for publication by AcademicProceeding.org.

• Third-party materials may be subject to separate copyright or license conditions
• The article’s main license may not automatically apply to third-party content
• Readers may need additional permission from the original rights holder for reuse beyond fair dealing or similar lawful exceptions
• Authors must provide appropriate credit lines where required by the original rights holder

11. Permissions and Rights Clearance

Where reuse permission is required for copyrighted material, authors must secure the necessary rights before publication and retain documentary evidence of those permissions.

Permission may be required for:

• Reproduced figures, tables, images, or extensive text extracts
• Adapted content where the original license does not permit adaptation without authorization
• Materials from subscription publications, commercial works, websites, databases, or proprietary reports
• Logos, branded visuals, or protected content owned by institutions or companies

If appropriate permissions are not available, the material may need to be removed, replaced, redrawn, paraphrased, or otherwise revised prior to publication.

12. Repository Deposit and Self-Archiving

Authors are encouraged to enhance visibility and access to their work through lawful self-archiving and repository deposit, subject to the applicable publication model and license.

• Authors may share the official published article link immediately after publication
• Where permitted, authors may deposit the final published article in institutional or subject repositories
• Repository records should preserve full citation details and link back to the Version of Record
• Any deposited version should not misrepresent its publication status or licensing terms

Authors should use the official DOI or permanent article link wherever possible to support accurate citation and long-term access.

13. Supplementary Files and Associated Content

Supplementary materials, appendices, data files, multimedia files, and related supporting content may be published under the same license as the main article unless otherwise stated.

Authors are responsible for ensuring that supplementary materials:

• Do not contain unauthorized third-party copyrighted content
• Comply with privacy, confidentiality, and data-sharing requirements
• Include proper credit where external material has been used with permission
• Are lawful to host, distribute, and preserve

14. Commercial Use and Derivative Use

Whether commercial reuse and derivative works are permitted depends on the specific license applied to the article. Under licenses such as CC BY 4.0, commercial reuse and adaptation are generally permitted with proper attribution. Under more restrictive licenses, reuse may be limited to non-commercial sharing or may prohibit derivative works.

Users are responsible for checking the exact license terms before:

• Translating an article
• Republishing content in another commercial product
• Using content in paid educational materials or commercial databases
• Creating modified, abridged, or adapted versions of the work

15. Integrity of the Version of Record

The published article constitutes the Version of Record. Copyright and licensing arrangements do not permit misleading alterations, removal of attribution, or redistribution in a manner that misrepresents the original publication, authorship, or editorial status of the work.

Any post-publication updates, corrections, or notices are handled under the journal’s relevant editorial and post-publication policies to preserve the integrity and traceability of the scholarly record.

16. Copyright Infringement and Misuse

Allegations of copyright infringement, unauthorized reuse, rights misuse, or unlawful distribution will be reviewed promptly and, where necessary, may lead to editorial, legal, or access-control actions.

• Authors must ensure that submitted work does not knowingly violate the rights of others
• Users must not remove attribution, license notices, or ownership information
• Misleading reuse, unauthorized commercial exploitation, or unlawful redistribution may require corrective action

17. Licensing Transparency and Article-Level Notice

For transparency and indexing purposes, each article’s copyright and license information should be clearly displayed:

• On the article landing page
• In article metadata
• Within the PDF or full-text display where possible
• In repository and indexing feeds where relevant

This ensures that authors, readers, libraries, and reuse services can easily identify the lawful conditions applicable to each published work.

18. Policy Changes and Exceptions

AcademicProceeding.org may update this policy from time to time to reflect developments in publishing standards, licensing frameworks, indexing requirements, legal considerations, and best practices in scholarly communication.

Any article-specific exception, sponsor-mandated condition, or alternative licensing arrangement will be stated explicitly on the relevant article or publication page. In the event of a conflict between this general policy and an article-specific statement, the article-specific statement will govern that work.