Templates & Formatting

1. General Template Requirement

Authors are strongly encouraged to prepare manuscripts using the official proceedings template, where available. Using the template helps ensure consistency in structure, formatting, and production workflow.

If a template is not mandatory for a particular proceedings volume, authors should still follow the formatting guidance provided on this page and any additional instructions issued by the editorial office or conference organizers.

2. Recommended Manuscript Structure

Manuscripts should be organized in a clear scholarly format appropriate to the discipline. A typical proceedings paper should include the following elements:

• Title of the article
• Author names and affiliations
• Corresponding author details
• Abstract
• Keywords
• Introduction
• Materials and methods / methodology
• Results
• Discussion
• Conclusion
• Acknowledgments, if applicable
• Funding and disclosure statements, where applicable
• References

3. Title, Abstract, and Keywords

The title should be concise, accurate, and informative. Abstracts should clearly summarize the purpose, methods, results, and significance of the work. Keywords should reflect the central themes of the manuscript and support discoverability.

• Title should avoid unnecessary abbreviations
• Abstract should be clear and self-contained
• Keywords should be relevant and specific

4. Text Formatting

Manuscripts should be prepared in an editable file format and formatted consistently throughout.

• Use a readable academic font
• Apply consistent heading levels
• Avoid unnecessary manual styling
• Maintain uniform spacing and paragraph structure
• Use standard scientific notation and units where applicable

Excessive styling, decorative formatting, or inconsistent use of headings can delay production and may require technical correction before review or publication.

5. Figures, Tables, and Equations

Figures, tables, and equations should be clearly presented, properly numbered, and cited in the text.

• Each figure and table should have a clear caption
• Graphics should be legible and of publication quality
• Tables should be editable, not inserted as images
• Equations should be formatted clearly and consistently

Authors are responsible for ensuring that visual material is accurate, readable, and suitable for digital publication.

6. References and Citations

References must be complete, accurate, and formatted according to the required citation style for the proceedings or conference volume.

• All cited references must appear in the reference list
• All listed references must be cited in the text
• DOIs should be included where available
• Reference formatting should be consistent throughout

7. Author Metadata

Author information must be accurate and complete at submission.

• Full names of all authors
• Institutional affiliations
• Country information where applicable
• Corresponding author email address
• ORCID identifiers, if available

Consistency between the manuscript file and the submission metadata is essential for indexing, citation accuracy, and production quality.

8. File Types and Submission Format

Authors should submit manuscripts in the accepted file formats specified by the proceedings.

• Editable manuscript file (such as DOCX or LaTeX source, where accepted)
• PDF copy for reference, where requested
• Separate figure files if required
• Supplementary files where applicable

File names should be clear, consistent, and easy to identify.

9. Formatting for Review and Production

If double-blind review is used, authors must ensure that the review version of the manuscript does not contain identifying information in the main file.

After acceptance, authors may be asked to provide a final production-ready version with complete metadata, editable tables, high-quality figures, and all required declarations.

10. Common Formatting Problems to Avoid

• Missing author affiliations or incomplete metadata
• Inconsistent reference formatting
• Low-resolution or unreadable figures
• Tables submitted as images
• Missing captions or numbering
• Unstructured manuscript sections
• Mismatch between uploaded files and submission metadata

11. Final Author Checklist

Before submission, authors should confirm that:

• The manuscript follows the required structure
• The formatting is clean and consistent
• References are complete and accurate
• All figures and tables are correctly labeled
• Author names, affiliations, and email details are correct
• The correct file formats have been uploaded